5 Best Sunsama Alternatives (2024)

Are you looking for Sunsama alternatives? Well, I’ll tell you right now that there are numerous other tools like Sunsama that you can use.

Sunsama has become one of the most popular task management and productivity tools on the market. Its powerful feature set has made it the top choice for many individuals and businesses looking to boost their efficiency.

Some of the key strengths that have contributed to Sunsama’s success include:

• Sophisticated project and task organization capabilities. You can break down projects into detailed hierarchical tasks with dependencies, deadlines, and assignees.
• Comprehensive views like boards, calendars, and kanban views to see tasks in different workflows.
• Extensive integrations with multiple other task apps including Todoist, ClickUp, Asana, Notion,  Slack, and more. Tasks and files can easily flow between connected programs.

However, while Sunsama excels in various areas, it may not be the ideal fit for every user or team. Individual needs and budgets vary significantly.

Additionally, you may be one of the users who prefer alternative approaches to task management. Therefore, there are worthwhile alternatives available that can provide comparable functionality to Sunsama.

This article will explore some of the top Sunsama competitors in the market and highlight their key features, benefits, and prices. The goal is to help you determine if an alternative may be a better fit for your specific productivity requirements.

Read also:

• Best Task Management Platforms
• Best AI Scheduling Assistants
• Best Digital Planner Apps
• Best Timeboxing Tools

What Is the Best Sunsama Alternative?

Below is a list of the best apps and tools similar to Sunsama.

1. Motion

This is one of the top Sunsama alternatives and one that I recommend the most. If you’ve ever wanted to start a side hustle, take a vacation, or even sleep more, Motion is the tool you can utilize to achieve that.

Motion operates with AI capabilities to make calendar management and scheduling as seamless as possible. With its scheduler, you can no longer worry about leaving anything out of your workday.

Another thing that Motion can do is let you create tasks in seconds using your phone. You won’t need to-do lists and can schedule recurring tasks effortlessly.

Some of the benefits of Motion are:

• Project planning tool that allows you to automatically build a schedule for everyone on the team.
• Real-time collaboration through task comments and file sharing within projects. The activity feed keeps all team members up-to-date.
• Comprehensive reporting on task timelines and completion. This provides visibility for managers and stakeholders.
• Meeting templates to allow easy booking of meetings you host frequently.
• Connects with platforms like Google Calendar, Microsoft Teams, and Zoom plus thousands of other apps through its Zapier integration.

Pricing: Motion has a 7-day free trial and plan starting from $34/month for individuals and $20/user/month for teams.

2. Reclaim AI

Reclaim AI is another app like Sunsama that can help you avail more time for yourself or your team. This tool can help you auto-schedule a variety of things, including tasks, meetings, breaks, and habits.

All you need to do is connect your Google Calendar and get started. From there, you’ll be able to add tasks from other apps, schedule your habits to ensure there’s time for them, and see how you spend most of your time.

Some of the benefits of Reclaim AI are:

• Prioritization capabilities for tasks and meetings, such that the most important activities happen first. Other things get blocked off until later.
• Auto-scheduling recurring 1:1 meetings in such a way that the time works for both parties involved (the host and the attendee) without conflicts.
• Set aside time for habits or routines like exercise, reading, or meal times to ensure that your personal life thrives too.
• Scheduling links, which are simple and shareable landing pages where people can automatically book meetings with you.
• Automatic buffer time scheduling for breaks and travel time blocks after video meetings, tasks, or other events.

Pricing: There’s a free plan for 1 user as well as affordable paid options starting at $8 for the Starter plan of up to 10 users.

3. Akiflow

If you need a Sunsama alternative that can help you plan your day, consolidate your tools, and centralize all tasks. This task manager and timeblocking app aims to reduce manual work for you by automating repetitive tasks.

With Akiflow, you won’t have to switch between different platforms and organize your daily activities from one place. You can import tasks from apps like Todoist.

Akiflow also allows you to make time slots for a variety of activities in your line of work. For example, if you’re in marketing, you can make slots for things like market research, cold calling, blogging, or something else.

You can then fill the created slots with tasks. Besides the day’s activities, Akiflow gives you a view of all upcoming events so you can psychologically prepare yourself.

Using Akiflow, it’s also possible to share your availability and let people book times that work for you and them. This way, no unnecessary back-and-forth email communications to find common meeting times have to happen.

Some of the benefits of Akiflow are:

• Creating recurrent tasks with frequencies such as every day, every 1st of the month, or custom.
• Time zones that allow you to see your local time alongside any other city.
• Offline mode whereby you can work without an Internet connection.
• Smart labels, which are customized and visually appealing with colors organize your work accordingly.
• Command bar for creating tasks by scheduling dates,  times, and durations, and categorizing them into labels.

Pricing: Akiflow has a 7-day free trial and plans start at $24.99/month for the Monthly subscription (you get a 1:1 onboarding call upon joining).

4. Todoist

Maybe you need a Sunsama alternative for managing tasks and to-do lists. In that case, Todoist may interest you.

It offers a simple and intuitive solution that works across all platforms. This ranges from the web to desktop to mobile. 

You can create lists to organize tasks into different categories like home, work, errands, and projects. Specific tasks are added with details like name, due date, priority level, assigned person, and additional notes.

The task progress is visible to all. Reminders and due dates ensure important tasks don’t fall through the cracks.

One of the strengths of Todoist is its ability to integrate tasks seamlessly into a user’s daily workflow. This allows tasks to be created, managed, and updated directly within the tools people already use every day.

Some of the benefits of Todoist are:

• Creating tasks and breaking them down into sub-tasks.
• Moving tasks into a project with easy dragging and dropping.
• Project sharing by simply adding someone through Gmail.
• Priority levels for tasks with 4 color codes for easy identification.
• Work and life templates for quick inspiration and getting started.

Pricing: Todoist’s free plan offers all the basic features needed to stay organized. But power users may want to upgrade to a premium subscription which unlocks additional functionality, starting with Pro at $4/month billed yearly.

5. TickTick

TickTick is a simple, easy-to-operate, and free Sunsama alternative that allows you to organize everything in life. It doesn’t matter whether it’s a work-related or personal life goal.

This app works as a capable alternative to Sunsama for basic task and project management needs across teams and platforms. In other words, it doesn’t have the advanced features of the likes of Motion and Reclaim AI.

Some of the benefits of TickTick are:

• 5 unique calendar views that allow to conveniently check and take care of your schedules.
• It syncs across 10+ platforms on mobile, computer, and the web.
• Ability to set reminders (one-time or repeat) to avoid missing deadlines.
• Customized filters.
• Easy creation of folders, lists, tasks, and check items.

Pricing: TickTick is free to use but comes with a Premium plan for unlocking more calendar functionalities. The plan costs $35.99/year.

What to Consider when Choosing a Sunsama Alternative

 Here are some important factors to consider when choosing a Sunsama alternative:

• Platform availability: Check if the alternative is available across all platforms you need like web, desktop, and mobile. Sunsama works on all major platforms.
• Collaboration tools: Look for features like task sharing, comments, and assignees if you need team collaboration capabilities.
• Customization: Can you customize views, create custom fields, and add tags/labels? Sunsama is highly customizable.
• Integration support: Consider integrations with apps you use like Gmail, Slack, and Outlook. Sunsama integrates with many.
• Project management features: If you have a team, make sure the tools support as many team members as you need and have functions such as commenting and sharing.
• Pricing plans: It helps to compare free vs paid plans. Check if a basic free version meets your needs (in most cases, paid versions are great investments for full features).
• Learning curve: Some are simpler than others. Choose one with an intuitive UI for quick adoption.
• Trial versions: Try before buying. Look for a trial period to test all key required features.

Choosing an alternative similar to (or more than) Sunsama’s capabilities across these factors will help find the best-fit solution for your unique needs and work preferences.

Conclusion

As you’ve seen, various great and affordable Sunsama alternatives exist. You can choose one among them and get started with making your day or business more productive.

While all the mentioned alternatives are capable task management and productivity tools, Motion stands out as the most full-featured Sunsama alternative. It’s the top recommended choice for organizations and individuals looking for a powerful replacement with a similar and even better experience to Sunsama.